Art in the West Rules

Art in the West

Rules of Entry

July 28, 2018 – August 25, 2018

Thank you for your interest in entering your work in our annual Art in the West fine art exhibition and silent auction. This fundraising event features works representing the High Desert region of the United States by contemporary artists.

The High Desert region stretches east from the eastern slope of the Cascades and Sierras to the Wyoming Basin and Colorado Plateau, and from Southeastern British Columbia south to Northern Arizona.

Art in the West complements the Museum’s signature fundraising event – the High Desert Rendezvous – which celebrates its 29th anniversary this year.


The High Desert Museum, located in Bend, Oregon, opened in 1982 with a guiding principle that education and experience are the bases for thoughtful decisions. Our exhibits explore the Intermountain West through wildlife, art and living history. Today, we strive to be the preeminent resource for exploring the historic and contemporary relationship between people and the High Desert landscape. The High Desert Museum is a non-profit 501(c)3 organization funded by visitors, members, donors and grants. More information about the museum can be found at our website:


Deadline for submissions: Friday, May 25, 2018 at 5 p.m.

Notification for acceptance: Friday, June 22, 2018 at 5 p.m.

Art delivered to Museum by: Friday, July 13, 2018 at 5 p.m.

Opening reception with artists and supporters: Friday, July 27, 2018

Exhibition dates: July 28-August 25, 2018

Unsold artwork available for pick up on: Monday, August 27, 2018

Pick-up unsold artwork by: Monday, September 14, 2018


Art submitted for Art in the West must be original and completed within the last three (3) years. Up to four (4) works may be submitted for consideration by each artist. If sending a submission by email, please send one image and entry form per email. A submission does not constitute an acceptance of the work for exhibition.

Eligible Media: Oil, watercolor, acrylic, gouache, pastel, pen & ink, charcoal, etching, woodcut/block, stone lithograph, serigraph, photography, bronze/metal sculpture, ceramic sculpture, wood sculpture, stone sculpture, mixed-media works, fiber/textile arts, basketry, beadwork or glass, non-traditional practices and methodologies.

Ineligible Works: Fine art prints are allowed, but not giclées, or wet paintings. Any works considered unstable or in poor condition are not acceptable.

Size Limitations: Maximum weight for sculpture or framed artwork is 50 pounds.

Installation Requirements: Two-dimensional works (with the exception of wrapped canvas) must be framed and completely prepared for hanging with all hardware attached. Glass or Plexiglas must cover works on paper. All works must be exhibit-ready.

Promotion: By submitting artworks, the artist gives the High Desert Museum permission to publish and exhibit such artworks for publicity and promotional purposes. Artwork(s) may be photographed and reproduced on the Museum’s website and related publications.

Terms of Sale: A 50% commission will be retained by the High Desert Museum on all artworks sold.

Type of Sale: The event is a silent auction wall sale that opens with a minimum bid (determined by the artist) not to exceed the declared value. The Museum will offer a “buy-it-now” option throughout the exhibition period for a fixed-price (which is typically 200% of the declared value). The same artist commission percentage applies regardless of the sale price or with the added “buy-it-now” option.

Shipping: Shipping the artwork(s) to the Museum is the responsibility of the artist. Artists are responsible for insurance during shipping. Any artwork that is not sold will be returned at the expense of the artist. In the event that an artist does not arrange for the return of the work within thirty (30) business days from the closing date for the exhibition, the artist forfeits the piece to the Museum.

Liability: Shipped artwork(s) must be sent in substantial, reusable packing materials. Unless the artist elects to maintain his/her own insurance, the High Desert Museum will insure the object(s) under its insurance policy for the insurance value indicated in the attached loan form against all risks of physical loss or damage from any external cause while on location during the period of the exhibition. Artists should insure the artwork during shipping. Entry into this exhibition constitutes the agreement to all conditions set forth in this prospectus.

Substitutions will not be allowed. Only the pieces selected through the jury process will be allowed in the show. Entries without a completed entry form will not be accepted. Any work submitted that has not been selected will be returned at the artist’s cost.

Entry Form: Please complete a separate entry form for every piece and include a short 50-100 word biography that can be edited. Please include the following information in your biography if it is applicable: education, recent exhibitions, public and private collections, publications, membership in professional associations and awards.

Submissions for entry are now closed.

Mail a completed entry form and a CD/DVD or USB flash drive of images to:

High Desert Museum

Attention: Savannah Stalker

59800 South Highway 97

Bend, Oregon 97702

Digital files: The specifications for accepted digital files are as follows:

At least 300 DPI

TIFF and JPEG formats preferred

At least 5″ on smallest dimensions of image

For more information contact Andries Fourie, Curator of Art and Community Engagement at 541-382-4754 ext. 322 or contact us.