Job Opportunity – Payroll and Accounts Receivable Specialist

High Desert Museum Job Opportunity – Payroll and Accounts Receivable Specialist

Title:   Payroll and Accounts Receivable Specialist
Division:   Finance
Classification:   Hourly/Regular Full-time       
Reports To:   Accounting Manager
Supervises:   N/A
Salary Range:   $40,000 + DOE

High Desert Museum – Organization Description

Since opening in 1982, THE HIGH DESERT MUSEUM has brought together wildlife, culture, art and natural resources to promote an understanding of the natural and cultural heritage of North America’s High Desert country. We do so through indoor and outdoor exhibits, wildlife in natural habitats, living history demonstrations and dynamic programs on a beautiful, 135-acre campus in the pine forest. The Museum is a nonprofit organization accredited by the American Alliance of Museums, is a Smithsonian Affiliate, was the 2019 recipient of the Western Museums Association’s Charles Redd Award for Exhibition Excellence and was awarded the 2021 National Medal for Museum and Library Services. During the 2018-19 fiscal year, 195,000 visitors enjoyed the Museum.

The Museum is located in Bend, Oregon, a fast-growing, charismatic city nestled against the Cascade Range at the edge of the High Desert. We strive to be inclusive, culturally humble, relevant, curious, and mindful. As a team, we work together to wildly excite and responsibly teach, creating connection to and dialogue about the High Desert.

Job Summary

The High Desert Museum Payroll and Accounts Receivable Specialist is responsible for the general accounting and payroll functions of this non-profit organization with approximately 45 full-time and 15-25 part-time employees (varies seasonally).  This is a full-time hourly position with great benefits including medical, dental, and vision insurance; 403(b) with employer match; paid vacation, sick pay, and holidays; museum membership; and more.  The typical workweek is M-F with very occasional evening or weekend work requirements.

The successful candidate will work directly with and under the supervision of the Accounting Manager to manage the daily receivable and payroll responsibilities of the museum and to ensure compliance with all applicable laws, policies, and internal controls. 

Minimum Qualifications

  • Two years of college level business/accounting courses
  • Three years of progressively responsible experience with payroll and accounting processes such as AP, AR, Journal Entries, and payroll processing & reporting
  • Proficient in MS Excel
  • Experience with integrated accounting software and donor databases; preferably with QuickBooks and Blackbaud non-profit solutions
  • Experience with third-party payroll services; preferably with Paycor
  • Outstanding oral and written communication skills
  • Desire and ability to create and maintain excellent working relationships and provide outstanding customer service to coworkers, the public, and other professional contacts
  • Strong attention to detail, analytical skills, and a natural aptitude for working with financial data
  • Ability to manage multiple projects simultaneously, make independent decisions as needed, and to prioritize time effectively
  • Flexibility to assist in other departments and with special events as needed

Preferred Experience and Skills

  • Bachelor’s degree in Accounting or related field/or equivalent job experience.
  • Fund accounting experience
  • Knowledge of grant management and accounting
  • Cash handling and retail accounting or management experience
  • Thorough understanding of payroll compliance and related labor law issues

Responsibilities and Tasks

  1. Work with third-party payroll service to process semi-monthly payroll for hourly and salaried employees including reporting of taxes and benefits; quarterly and year-end reports, managing benefits including multiple insurances, 403(b) calculations, flexible spending accounts, etc.
  2. Create and process journal entries, bank transfers, donor record transactions
  3. Process daily bank deposits
  4. Oversee accounts receivable processes
  5. Back-up to accounts payable processes
  6. Other duties as assigned
  7. Embrace, support, and help implement the Museum’s continued learning and commitment to diversity, equity, accessibility, and inclusion
  8. Execute other duties as assigned as needed to help abide by the Museum’s values, drive our vision, and fulfill our mission

The Museum provides an equal employment opportunity to all persons without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/transgender status, age, disability, veteran or marital status, genetic information or any other characteristic protected by applicable law.

Mission

The High Desert Museum wildly excites and responsibly teaches through innovative, interdisciplinary experiences, creating connection to and dialogue about the High Desert

Please send resume & cover letter to the High Desert Museum,

jobs@highdesertmuseum.org

highdesertmuseum.org/job-opportunities